Profitability Dashboard
Sales tell you how much money came in. Profit tells you how much you actually got to keep. The Profitability Dashboard shows your profit, what's eating into it, and practical ideas to grow it — all on one screen.
The line under its title says it all: where your profit comes from, where it leaks and where to grow.
How to open it: choose Dashboards › Profitability Dashboard. From any other dashboard, you can also click Profitability in the row of links under the title.
Choosing what to look at
At the top-right of the screen you'll find:
- Dates (📅) – click it to pick a period. Shortcuts include Today, Yesterday, Last 7 days, Last 30 days and This month, or choose Custom and pick any two dates. Click Apply when you're done. It starts on this month.
- Compare – tick this box inside the date picker to compare your numbers with another period: Last 7 days, Last 15 days, Last 30 days, Last Quarter, Last Year, or your own Custom dates.
- Store – the store you want to see.
- Refresh (🔄) – reload everything for the dates and store you picked.
- Help – opens help for this page.
How we work out your profit
In simple terms:
Net Profit = Total Revenue − cost of products sold − store expenses − back-office expenses − GST payable
To get the most accurate picture, make sure you've entered:
- the purchase price of your products (in Item Master or when recording purchases),
- your expenses (store and back office), and
- your purchases from suppliers.
What's on the screen
AI Summary
A short Summary at the top, written in plain language: your current net profit, the GST you owe, how much profit is leaking, and how much more profit you could make by following the recommended actions. Click Try again if it doesn't load.
Summary cards
| Card | Meaning |
|---|---|
| Net profit | What's left after all the costs below |
| Profit margin | Net profit as a percentage of revenue |
| Total revenue | All your sales in the period, compared with the previous period |
| Total purchase | What you spent buying stock |
| Product consumption | The cost of products used up while doing services |
| Store expenses | Day-to-day expenses at the store |
| Back office expenses | Expenses outside the store — head office, admin and so on |
| GST payable | GST you've collected minus GST you've paid on purchases, and when it's due |
| Loyalty liability | The money value of loyalty points your customers still hold |
Profit Waterfall (This Month)
A step-by-step bar chart that starts with your revenue and takes away each cost one by one, so you can literally see where your money goes before it becomes profit. It covers the dates you picked. Underneath, you'll see your Profit margin, Last month's margin, and your Growth.
Net Profit Overview
Your Current net profit next to Last month's, and the Growth between them.
Cash Obligations
Money you'll need to pay out soon:
- GST due and its due date,
- Supplier O/S – what you still owe your suppliers (O/S means outstanding),
- Membership liab. – services customers have paid for in advance through memberships and packages but not yet received,
- Total cash obligations – everything added up.
Purchase Analytics
How you're spending on stock: your Total purchase, what you still owe for it (Outstanding), purchases not yet received into stock (GRN pending), the value of stock sent back to suppliers (Return value), your Top suppliers (with what you Purchased from each and what's Still owed), and a breakdown of purchases By category.
GST Summary
- Output GST collected – GST you charged customers
- Input GST credit – GST you paid on purchases and can claim back
- GST payable – the difference between the two
- Next GST payment due – how much you owe and by when
Top Profit Services
Your most profitable services, with Revenue, Cons. cost (cost of products used for that service), Profit and Margin. You'll also see a tip such as "Hair Color contributes 32% of total profit."
💡 Set up Inventory › Bill of Materials › Consumption Setup so each service knows how much product it uses. That makes these profit numbers much more accurate.
Top Profit Products
Your most profitable products, with Sales, Cost, Profit and Margin.
Employee Contribution
How each staff member contributes: their Revenue, their Services and Products sales, and their Avg. bill — their revenue divided by the number of bills they handled.
Buy Analysis (Products)
Are you buying the right amount of stock?
- Total purchase value – what you bought
- Total products sold – what you sold to customers
- Products consumed – what was used up doing services
- Stock added – what came into your inventory
- Unsold inventory value – stock bought but not yet sold or used
Inventory Blocked
Money sitting on your shelves:
- Fast moving – sold in the last 30 days
- Slow moving – last sold 31 to 90 days ago
- Dead stock – not sold at all in the last 90 days
- Total inventory value – the value of all stock on hand
💡 Dead stock is cash you can't use. Consider a clearance offer, a combo, or simply ordering less next time.
Loyalty Points
Total points issued, Points redeemed, Outstanding points, and the Loyalty liability value — what those unused points would cost you if every customer redeemed them.
Profit Leakage (Month)
Money that slipped away without you noticing, in the dates you picked:
- Discounts given – all discounts on bills (percentage, cash and coupon)
- Dead stock – value of stock that hasn't sold in 90 days
- Total profit leakage – both together
Membership & Package Liability
Memberships and packages are paid in advance, so you still "owe" the customer those services. This box shows, separately for Membership and Package, what was sold in your dates, what has been redeemed / used so far, and the Total liability (outstanding) still to be delivered.
Coupon / Discount Analytics
How much discount you're giving away: each Coupon and its Usage, the Manual discount given at the counter, coupon discounts, and the Total discount impact on your profit.
AI Recommended Actions
Under Recommended actions you'll find a short list of practical steps to improve profit — for example cutting back on manual discounts or clearing dead stock — along with the Potential additional profit you could gain.
Business Health Score
One overall score for the health of your business, built from your profit margin, purchases, discounts and inventory. Each area gets its own rating, and the overall status is shown as:
| Status | Meaning |
|---|---|
| 🟢 Healthy | Profit, costs and stock are all in a good range |
| 🟠 Needs attention | Some areas are slipping — check the individual ratings |
| 🔴 Critical | Several areas need action soon |
Frequently asked questions
My profit looks too high (or too low). Why? The most common reason is missing information — products without a purchase price, expenses not recorded, or purchases not entered. Fill those in and the numbers will become much more accurate.
A box says there's nothing in these dates. There's nothing recorded for that store and those dates — for example "No GST in these dates." Try a wider date range, or check that the right store is selected.
A box says "We could not load…". This is usually a temporary connection hiccup. Click Try again in the box, or Refresh (🔄) at the top.