Current Inventory
Current Inventory shows how much of each product you have right now, and what that stock is worth. It's also where you correct your stock after a physical count.
How to open it: Inventory › Current Inventory
Pick a store to see its stock. The list loads straight away. Type in the filter row under the headings to find a product by name, category, SKU or barcode.
What you'll see
| Column | Meaning |
|---|---|
| Name, Category, Sub Category, SKU, Barcode | The product |
| Sales Cost | Its selling price |
| Purchase Price | What it costs you |
| Current Quantity | How many you have |
| Total Sales Cost | Current quantity × selling price — what the stock would fetch if you sold it all |
| Total Purchase Cost | Current quantity × purchase price — what the stock cost you |
The last row adds up what is showing. For the value of your stock, read the two Total columns. The totals under Sales Cost and Purchase Price only add up the prices per piece.
Your stock goes up when you record a purchase or receive a transfer, and goes down when you sell, issue products to staff or transfer stock out.
Correcting stock after a count
Counted your shelves and the numbers don't match? Fix them here.
- Find the product.
- In Update Quantity, type how much to add or remove — not the new total.
- Found 3 extra? Type 3.
- 2 are missing or damaged? Type -2.
- In Remarks, say why (for example "Stock count 1 May" or "2 bottles damaged").
- Click Save changes. Nothing is saved until you do.
If you change store before saving, you're asked whether to discard your corrections. Stay on the store and click Save changes to keep them.
Every correction appears in Stock Audit Summary, so you can look back at what was adjusted and why.
🔑 Your account owner can stop staff from removing stock (in Chain Settings). If that's switched on and you're not the owner, you'll only be able to enter positive numbers.
Bulk Update Product Inventory
Correcting lots of products? Click Bulk update product inventory to do it in Excel.
- Choose the Store.
- Click Download template. You get one row per product with its current Quantity at that store.
- In the Excel file, fill in Add Quantity By. It works the same way as above: if you have 10 and enter -1, you'll have 9. Rows left at 0 are skipped. Total Quantity shows the result so you can check it before uploading. You can search by barcode in the file to find items quickly.
- Add a Remark if you like, for example "Stock count October". It's saved in the product's stock history.
- Save the file as .xlsx and close it.
- Choose the file under Products sheet and click Update stock, then confirm.
You'll see how many items were updated. Your stores will pick up the changes shortly.
⚠️ Only the Add Quantity By and Remark columns are read. Changes to other columns are ignored, so keep the column headings exactly as downloaded.
If your owner has stopped staff from removing stock, a sheet with a negative Add Quantity By on any row is rejected as a whole.