Inventory Transfer
Have too much of a product in one branch and not enough in another? Inventory Transfer lets you move stock between your stores, with a proper challan and a record of what arrived.
How to open it: Inventory › Inventory Transfer
Inventory Transfer Out To Store
This page lists your transfers, and it's where you start a new one.
Sending stock to another store
- Click New transfer.
- Choose the From Store (sending) and the To Store (receiving).
- Add a Remark if you like — for example "Weekend top-up".
- Click Add product in the product list and pick a product (search by name or barcode). Its Selling Price and Store Quantity (how much the sending store has now) fill in by themselves. You can change the selling price for this transfer; it prints as MRP on the challan.
- Type how many to send under Transfer Quantity. It turns red when it's more than the store has.
- Click Add product again for the next product. Each product can be added once.
- Click Save transfer.
The stock leaves the sending store straight away. Changing the From Store clears the product list, because each store has its own stock.
When the stock arrives
The receiving store acknowledges the transfer, confirming how many pieces actually arrived. Until then, the stock is "on the way".
The transfer list
| Column | Meaning |
|---|---|
| Transfer Date | When it was sent |
| Order Number | The transfer's reference, given automatically. It's the challan number too |
| From Store / To Store | Where it came from and where it went |
| Remarks | Any note added when sending |
| Transfer Details | Click to see the products, quantities and prices sent |
| Acknowledged Date, Acknowledged By, Acknowledgement Remarks | When the receiving store confirmed it, who did it and any note they added. Empty means the stock is still on the way |
| Ack Details | Click to compare what was sent with what was received, and see any Difference |
| Print Challan | Print a Transfer Out Challan, with both store addresses and each product's quantity and MRP, to send along with the goods. The HSN code and purchase price print only when your business is set to show purchase prices on challans |
| Active | Ticked means the transfer stands. Not ticked means it was deactivated. Only active transfers show at first; clear the filter under Active to see the others |
Cancelling a transfer
Made a mistake? Click Deactivate on the row and confirm, but you can only do this before the receiving store has acknowledged it. Let the receiving store know it's cancelled. The stock isn't added back to the sending store, so correct it in Current Inventory if you need to.
Inventory Transfer Summary
How to open it: Inventory › Inventory Transfer › Inventory Transfer Summary, or click Transfer summary on the transfer list.
Every product that has moved between your stores, in one list:
- the store it came from, the transfer date and challan number,
- the product, its category, barcode and HSN code,
- its purchase cost and sales cost,
- the transferred quantity, the store it went to, the received date and received quantity,
- the difference between sent and received (0 means everything arrived), with any remarks from both sides.
Use the date boxes on Transfer Date or Received Date to pick a period. A difference with no received date means the receiving store hasn't acknowledged it yet, so the stock is still on the way.
💡 Filter the Difference Quantity column to quickly spot transfers where something went missing on the way.