Expenses, Till, KOT and Job Work Reports
Reports about running the store day to day: what you spend, how much cash is in the till, kitchen orders, and job work.
Expenses Reports
📺 Watch: Expenses Reports
Store Expenses
Expenses recorded at your stores (usually paid from petty cash). Each expense shows the expense date, staff member, vendor, invoice number, quantity, total amount, tax, final amount, payment type and remarks. Expand an expense to see each item on it — name, expense category, quantity and amount.
A detailed view lists every expense item on its own line, with the tax split into CGST / SGST / IGST — handy for your accountant.
Back Office Expenses
Expenses paid outside the store — head office rent, salaries, marketing, and so on.
To record one, click New Expense and fill in:
| Field | What to enter |
|---|---|
| Store | Which store it relates to |
| Vendor | Who you paid |
| Expense Date | When |
| Expense Category | What kind of expense |
| Amount / Total Tax / Total Quantity | How much |
| Payment Type | How you paid |
| Invoice Number | From the vendor's bill |
| Remarks | Any note |
| Employee | Who handled it |
💡 Back office expenses are included in your Profit and Loss and on the Profitability Dashboard.
Till Opening / Closing Reports
Till Start
📺 Watch: Till Start
At the start of each day, the cashier checks the cash left in the till from yesterday. This report shows, for each store and billing counter, the date and time it was checked, Yesterday's Cash, whether it was Verified (matched), and the reason given if it didn't.
Till Closing
📺 Watch: Till Closing
The day-end summary for each billing counter:
| Column | Meaning |
|---|---|
| Date / Time of day end | When the till was closed |
| Opening Cash / Opening Date and Time | What the day started with |
| Total Bill Count / Total Customer Count | Bills and customers for the day |
| Total Sales Today and sales by type | Services, products, memberships, packages, wallets |
| Total Pending Amount / Pending Amount Paid | Money owed, and dues collected |
| Total Expenses | Paid out of the till |
| System Based Cash | The cash the till should have |
| Cashier Cash Amount | The cash the cashier actually counted |
| Cash Difference | Any shortfall or excess |
Click Currency Details to see the count of each note and coin the cashier entered.
💡 Keep an eye on Cash Difference. Small differences happen; a pattern is worth a conversation.
Day End (Old)
The older day-end summary, kept for stores that still use it: sales and collections by payment method, dues recovered, expenses, bill and customer counts, wallet additions, and the cash handed over or deposited.
KOT Reports
For businesses that use Kitchen Order Tickets (KOTs) — for example a café inside your salon.
| Report | What it shows |
|---|---|
| Item Wise KOT Report | Each item on each KOT: store, date and time, KOT number, bill, category, item, amount, cashier, customer and payment type |
| KOT Based Bill Report | One row per KOT: date and time, KOT number, bill, total amount, cashier, customer and payment type |
Job Work › Job Work Summary
If you send items out for job work (for example for processing or repair), this monthly summary shows — day by day for each item — how many went out, how many came back, and how many were damaged.
Choose the Store and Month-Year and click Refresh. You can export it to Excel.