Expenses, Till, KOT, Job Work and Job Card Reports

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Reports about running the store day to day: what you spend, how much cash is in the till, kitchen orders, job work and job cards.

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Expenses Reports

Store Expenses

Expenses recorded at your stores (usually paid from petty cash). Store expenses are entered at the store, not here. Choose a store in the box above the list and its expenses load straight away, newest first. There's no date limit: to see a period, use the date filter in the Expense Date column.

Each expense shows the expense date, staff member, vendor, invoice number, quantity, total amount, tax, final amount, payment type and remarks. Open a row with the arrow at its left to see each item on it — name, expense category, quantity, amount and tax.

An expense dated today can only be deleted from tomorrow; older ones can be deleted any time. A deleted expense stops counting in your reports and profit figures.

Detailed Expenses

Reports › Expenses Reports › Detailed Expenses (or the Detailed expenses button on Store Expenses) lists every item on your store expenses on its own line, with the tax split into CGST / SGST / IGST — handy for your accountant. Choose a Store, Date From and Date To, then click Show expenses. It covers one store at a time and doesn't include back office expenses.

Back Office Expenses

Expenses paid outside the store — head office rent, salaries, marketing, and so on.

Choose a store in the box above the list to see its back office expenses. To record one, click Record an expense and fill in:

Field	What to enter
Store	Which store it relates to
Expense date	When
Expense by employee	Who handled it
Expense category	What kind of expense
Vendor	Who you paid (optional)
Invoice number	From the vendor's bill
Amount	The full amount you paid, tax included
Total tax	The part of the amount that's tax (it isn't added on top). Use 0 if there's none
Total quantity	How many things it covers. Use 1 for a single payment
Payment type	How you paid
Remarks	Any note

Click Save expense. Expenses can't be edited: to fix a mistake, delete the expense and record it again.

💡 Back office expenses are included in your Profit and Loss and on the Profitability Dashboard.

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Till Opening / Closing Reports

Till Start

At the start of each day, the cashier checks the cash left in the till from yesterday. This report shows, for each store and billing counter, the date and time it was checked, Yesterday's Cash, whether it was Verified (matched), and the reason given if it didn't. Use the calendar on Date Verified to pick the days you want.

Till Closing

The day-end summary for each billing counter. Choose the Store, Date From and Date To, then click Show till closings.

Column	Meaning
Date / Time of day end	When the till was closed
Opening Cash / Opening Date and Time	What the day started with
Total Bill Count / Total Customer Count	Bills and customers for the day
Total Sales Today and sales by type	Services, products, memberships, packages, wallets
Total Pending Amount / Pending Amount Paid	Money owed, and dues collected
Total Expenses	Paid out of the till
System Based Cash	The cash the till should have
Cashier Cash Amount	The cash the cashier actually counted
Cash Difference	Any shortfall or excess
System based, cashier and difference columns further right	The same comparison for card, Paytm, cheque, PhonePe, Google Pay and other payment types

Click Currency Details to see the count of each note and coin the cashier entered, or Preview to see the closing summary.

If a closing was entered wrongly, click Reset on it and type your remarks. The closing leaves this report, the store is told about it, and it can't be undone from here.

💡 Keep an eye on Cash Difference. Small differences happen; a pattern is worth a conversation.

Day End (Old)

The older day-end summary, kept for stores that still use it: sales and collections by payment method, dues recovered, expenses, bill and customer counts, wallet additions, and the cash handed over or deposited. Choose the Store and click Show day ends — all of that store's day ends appear, newest first. Like Till Closing, a wrong day end can be Reset with your remarks.

Till Closing Reset Logs

A record of every till closing or day end that was reset: the store, the Date of Day End, the Reset Date, the Remarks typed and the login that did it (Email Id Used To Reset). Nothing can be changed here. Don't recognise a reset? Ask the person whose login is shown.

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KOT Reports

For businesses that use Kitchen Order Tickets (KOTs) — for example a café inside your salon.

Report	What it shows
Item Wise KOT Report	Each item on each KOT: store, date and time, KOT number, bill, category, item, amount, cashier, customer and payment type
KOT Based Bill Report	One row per KOT: date and time, KOT number, bill, number of items, total amount, cashier, customer and payment type

Choose a Store, Date From and Date To, then click Show items (Item Wise KOT Report) or Show tickets (KOT Based Bill Report).

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Job Work › Job Work Summary

If you send items out for job work (for example for processing or repair), this monthly summary shows — day by day for each item — how many went Out, how many came back (In), and how many of those were Received in good condition or Damaged.

Choose the Store and Month-Year and click Show summary. Slide the table sideways to see later days. Click Export to Excel to save it.

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Job Work › Job Cards

A job card is the work slip SimplePOS makes when a bill is held at the counter. It lists the services and who is doing them. This report shows every job card from your counters, so you can see what is still being worked on, what was billed and what was cancelled.

To see your job cards:

1. Choose a Store.
2. Choose Date From and Date To. A job card counts on the day its bill was started at the counter.
3. Click Show job cards.
4. Click a card at the top, such as Open, to see only job cards with that status. Click All job cards to see them all again.
5. Click a Job Card No to see its services, staff and what happened to it.
6. Use the export button above the list to save it to Excel.

Job card statuses

Status	What it means
Open	The bill is still held and the work is in progress. A job card open for more than a day shows in amber, so you can follow it up.
Billed	The held bill was loaded and billed. Bill Id shows which bill. If the counter did not link the bill, the customer's first bill at that store within a day of the job card is shown instead, marked "Bill found by customer and time".
Cancelled	Someone cancelled the job card at the counter. The list shows who, when and why.
Closed	The held bill was closed in SimplePOS and no bill was found for it, for example a walk-in, a bill under another customer or a deleted hold. These are counted in All job cards; use the Status filter in the list to find them.

What the columns mean

Column	What it shows
Job Card No	The number printed on the slip. Job cards made from an appointment are marked Appointment.
Opened	When the bill was started at the counter.
Services and products, Staff	What is on the job card and who is doing it. When a service is shared, the pop-up shows each person's share.
Value	Price times quantity of everything on the job card, before discounts.
Bill Id, Bill Amount	The bill it turned into and what the customer paid. This can differ from Value after discounts, tax or items added at billing. Click the Bill Id to see the bill.
Made By, Billed By, Cancelled By	Who made the job card, and who closed it.
Printed	Whether the slip was printed for the staff.

💡 Tips

• Check Open job cards at the end of the day. If the work is done, ask the counter to load the held bill and bill it.
• Look at the cancellation reasons each week. Many cancellations by one person or for one service can point to a problem.
• This page only reports. Cancel or bill job cards in SimplePOS, from the Load list.
• A job card made today may be missing if the counter is offline. It appears once SimplePOS syncs.