Employee Roles, Booking Sync and Subscriptions
Employee Roles
How to open it: Setup › Employee Roles (or Manage Roles in Employee master)
The job roles you use for your team — Stylist, Therapist, Receptionist, Manager and so on. You pick a role for each employee when you add them.
The list shows each role's Name, the Number Of Employees In Role, whether it's a built-in role, and whether it's active. Click New to add a role, or untick Is Active to stop using one.
Roles are labels for your team. To control what someone can see and do, use their Rights.
Booking Sync
How to open it: Setup › Booking Sync
Customers can book appointments online through your booking page. Here you'll see, for each store, whether online booking is Enabled and the booking link to share on social media, Google or your website.
Sync an enabled store – if something on your booking page is out of date (for example a new service or a staff member who has left), choose the store and sync. You can sync staff, services and products, or store details. Existing booking data is updated, never replaced.
To switch online booking on for a store that isn't enabled yet, use the enable option for that store.
💡 Banners, gallery pictures and booking terms are set in Store Settings › Booking Settings.
Subscriptions
How to open it: Setup › Subscriptions (or Details in the top strip of your Dashboard)
Your Invoay plan for each store:
| Column | Meaning |
|---|---|
| Store Name | The store |
| Activation Date / Expiry Date | When the subscription started and when it ends |
| Remaining Days | Days left |
| Setup Amount / Subscription Amount | What you paid |
| License Key | The store's licence key |
| Is License Activated | Whether it's in use on a billing computer |
Renewing
Click Renew License on the store. You'll see your plan, current expiry date, and renewal options — longer periods may come with a bundle discount. If you have a coupon code (for example from an early-renewal offer on your Dashboard), enter it and click Apply. The new expiry date is shown before you pay. The renewed period is added on top of your current expiry date.
Moving to a new computer
Changing the billing computer? Click Deactivate Device to free up the licence so it can be activated on the new machine. Any charge for this is shown before you confirm.
If you see "Please fill in the store owner and email before renewal", add them in Store Settings first.