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Job work

👤 For: Store managers and staff who handle outside work

Job work is work you send out to another business, called a vendor, to be done for you. Think alterations sent to a tailor, jewellery sent for polishing, or garments sent to a dry-cleaner. Simple POS helps you keep track of what went out, to whom, and what has come back.

🔓 Optional feature: Job Work If you have the Job Work feature, you'll see the Job Work tab. Ask your admin to turn ON the JobWork feature in the back office settings. If the setting is not available, please contact Invoay Support.

ℹ️ Not the same as a job card. A job card is a work slip for your own staff when you hold a bill. See Job cards. Job work is work done by an outside vendor.

The Job Works screen​

Job works are grouped into tabs by status:

TabMeaning
CreatedSaved, but not sent out yet
DispatchedSent to the vendor
Partially ReceivedSome of the items have come back
CompleteEverything has come back

Each job work shows your remarks, the Vendor, the Quantity sent and the quantity Received. The total count is shown at the top.

Create a job work​

  1. Open the Job Work tab and tap New.
  2. Tap Add Items and pick the item(s) to send. You can search by name. Tap Add when you're done.
  3. For each item, set:
    • the Quantity (use + / –)
    • the amount you've agreed to pay
  4. Choose the Vendor from the list. Vendors are the same ones you use for expenses.
  5. Type Remarks describing the work, e.g. "Hem 3 trousers, collect Friday" (3 to 247 characters).
  6. Tap:
    • Save to save it for now (it goes to Created), or
    • Save & Dispatch if it's going out right away (it goes to Dispatched).

Send (dispatch) a saved job work​

On the Created tab, tap Dispatch on the job work, then Dispatch again to confirm. You'll see Job work dispatched successfully.

Receive items back​

  1. Tap the job work (or its update button) to open Update Job Work.
  2. You'll see the job details, including Vendor, Employee, Total Order Qty, Total Received Qty and Remarks.
  3. For each item that has come back:
    • enter the Qty Received
    • tick Mark as Damaged if it came back damaged
    • add Remarks if needed
  4. Tap Save Changes.

When part of the order is back, the job moves to Partially Received. When everything is back, it moves to Complete. 🎉

Something not working?​

What you seeWhat to do
Vendor requiredChoose a vendor before saving.
Remark required / "Remark Must have At least 3 characters"Add a short description of the work.
"Must be Greater Than Zero"Quantities must be at least 1. Amounts can't be negative.
"Cannot receive more than ordered"The received quantity can't be more than was sent.
No ChangesYou haven't changed anything yet. Enter a received quantity first.
No Vendors FoundAdd a vendor first. See Add a vendor.
Failed To Create Job WorkCheck your connection and try again.